I was at a client’s business a couple of weeks ago and one of the key things that we devised for their business was our ‘weekly plan’. What identified on each day of the week was the key tasks that were needed to be completed every week and on what day. What got the team thinking was, “what were the things that we did during the week that needed to be done by a specific date?” and then we identified the days on which those tasks were going to be completed. By creating this ‘weekly plan’, it started to give everybody in the business a clearer vision of what needed to be completed and on what days. Since then, we have started to have the team looking at days the activity is required ahead and being able to identify things that they could be doing to make the business more efficient and getting these things done earlier and faster.
I am seeing in business today that they are always in catch-up mode. They are constantly chasing themselves to be more organized and get more up to date. One of the easiest ways to do this is to get your ‘weekly plan’ of standard key activities that you are normally required to do and ensure that this is locked in for everybody each week. From a manager’s perspective going through this checklist each day and each week, provides you a much clearer reminder of exactly what needs to be completed and by when. Try this for your business. Set this plan up with your team to identify the key tasks that need to be done on each day of the week and then start reviewing this on a weekly basis. It really does improve the output and efficiency in your business.